UNIVERSITAS Austria is committed to protecting your stored personal data. With reference to the General Data Protection Regulation (GDPR) of the European Union, we inform you about the use of your personal data collected when you visit our website in the sections below. Please note that this privacy policy does not apply to the content of linked websites run by other organizations.

Information about Data Controller

The data controller as defined in the GDPR:

UNIVERSITAS Austria Interpreters’ and Translators’ Association
Philippovichgasse 11
1190 Vienna
Austria
Tel.: 0043 01 368 60 60
Email: info@universitas.org
Austrian Central Register of Associations Number: 526397458

Our website and member database are hosted by an external service provider. The data processing company is:

netcup GmbH
Emmy-Noether-Straße
1076131 Karlsruhe
Germany

The processing of personal data is carried out on the basis of a data processing agreement in accordance with Article 28 of the GDPR. The data provided by members is stored and processed by the data processing company in accordance with Article 28 of the GDPR.

You can find further information on the provider’s data protection policy at: https://www.netcup.com/en/contact/data-privacy

Data Processing

Your technical data is automatically collected by our IT systems when you access our website. We do not transfer this data without your consent.

We obtain personal data (first name, last name, and email address) when you use our contact form or register for CPD events via email. This data will be retained only for as long as it takes to process your inquiry and no longer than 6 months beyond the point of collection.

As a member of the professional association UNIVERSITAS Austria, you can agree to the processing of your personal data by giving written consent. We process your data in the context of our association’s activities, when we send you our member magazine or when you are found by potential clients via our member search.

Communication Channels

The professional association UNIVERSITAS Austria keeps its members informed about current topics relating to the translation and interpreting profession. In order to do so, we use social media (Facebook, X, LinkedIn, etc.) as well as our UNIVERSITAS blog. These communication channels can be accessed through our website and no personal data is collected during this process.

Login to the Members-Only Area

Upon admission to the association, every member automatically gains access to the members-only area of our website, which requires the processing of personal data retrieved from your application form. Data is processed in accordance with the GDPR and relies on your consent. The data collected will be retained for as long as you remain a member of our association. Thereafter, the application form will be disposed of. Your data will be archived electronically in our database based on legitimate interests.

Your Rights of Access, Rectification, Restriction, Erasure and Objection

You have the right to request access to your personal data we have stored and/or to request that it be rectified, restricted or erased free of charge. Exceptions: Legally required data storage for business purposes or data subject to the legal obligation to archive records (e.g. under tax law). For this purpose, please contact us via email at info@universitas.org. You also have the right to file a complaint with the supervisory authority; in Austria, this is the Austrian Data Protection Authority (https://data-protection-authority.gv.at/).

Data that is stored due to legal requirements is subject to data restriction. If there is no legal obligation to archive the data, you can also request that it be deleted.

Right to Data Portability

You have the right to ask for a copy of any data concerning you that has been processed by us or request that it be transferred to a third party  of your choice. Data portability can be realized to the extent technically possible.

Withdrawal of Your Consent to the Processing of Your Data

We rely on your specific consent to process your personal data. If you do not agree to the processing of your data, you may withdraw your consent at any time. To do so, simply send us an informal email. The withdrawal of consent will not affect the lawfulness of processing based on your prior consent.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called cookies, text files which are stored on your computer and which make it possible to analyse your use of the site. The information generated by the cookie about your use of this website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for the operator of the website and providing other services relating to website and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. On no account will Google link your IP address to other data retrieved by Google. You can prevent the storage of cookies by selecting the appropriate settings in your browser software. However, please note that if you do so, you may not be able to use all functions of this website to their full extent. By using this website, you agree to the processing of your data by Google in the manner and for the purposes described above.

You can prevent your data from being collected by Google Analytics by clicking on the link below. This will place an opt-out cookie to prevent future collection of your data when you visit this website: Disable Google Analytics